What is an OBT? A comprehensive guide

Find out what is an OBT (Online booking Tool) for travel management and how it can help your business streamline business travel.

Find out what is an OBT (Online booking Tool) for travel management and how it can help your business streamline business travel.

By Julie Suhard

Woman using online booking tool from her laptop with coffee cup and cell phone on the desk

In this post, you’ll learn what exactly an OBT (online booking tool) for travel management is and how it can help your company optimize business travel.

An online booking tool (OBT) is a software solution that enables companies to plan, book and manage business trips efficiently. By integrating travel booking, cost control and travel policies in one platform, employees can organize their trips easily and quickly, and manage their travel itineraries, while managers keep track of travel costs and compliance with travel policies.

In today’s business world, business travel is essential. Whether for customer appointments, conferences or internal meetings, travel is part of the everyday work of many companies. An OBT not only makes the booking process easier, but also provides more transparency and control over travel policies and business travel expenses. This is especially important for sticking to budgets and avoiding unnecessary costs. The ability to manage travel centrally offers companies a strategic advantage by enabling more efficient use of resources while ensuring that all bookings comply with company policies.

What is the functionality of an OBT?

An OBT offers numerous benefits that help improve business travel management. Employees can book trips easily and quickly, which reduces administrative effort and increases efficiency. By automating and simplifying the booking processes, travel planning can be carried out more quickly and efficiently. This not only saves time, but also reduces errors and double bookings.

Book trips

An OBT enables employees to book trips easily and quickly. The central platform allows all necessary bookings (flight, hotel, rental car) to be made in one place. This leads to significant time savings and reduces administrative effort, as separate booking systems are no longer required.

Streamline travel

By automating and simplifying the booking processes, travel planning can be carried out more quickly and efficiently. This not only saves time, but also reduces errors and double bookings. Central management of bookings makes it possible to optimize the entire process and make it more efficient.

Keep track of travel spend

An OBT offers detailed insights into travel costs. Managers can monitor expenses and ensure that the travel budget is adhered to. In addition, cost-cutting potential can be identified and exploited. The ability to centrally manage and monitor all travel expenses helps to optimize the overall travel budget.

Better control and compliance + ability to enforce travel policy

Integrating travel policies into the OBT ensures that all bookings comply with company guidelines. This leads to greater compliance and reduces the risk of rule violations. Central management of travel policies makes it possible to monitor compliance and ensure that all bookings comply with guidelines.

Analytics and reporting

With an OBT, extensive reports and analyses can be created that provide valuable information about travel behavior and cost structure. This supports the strategic planning and optimization of business trips. The ability to create detailed reports and analyses makes it possible to monitor and optimize travel costs, resulting in more efficient use of resources.

An OBT offers numerous benefits for business travelers. The user-friendly interface allows employees to book trips quickly and easily, which reduces effort and speeds up the booking process. By automating booking processes, employees save valuable time that they can use for more productive tasks. They can also plan and adjust their travel itinerary more efficiently.

Make travel bookings easier and quicker

An OBT offers a user-friendly interface that allows employees to book trips quickly and easily. This reduces effort and speeds up the booking process significantly. The central platform allows all bookings to be made in one place, which leads to significant time savings.

Saves time and more productive

By automating booking processes, employees save valuable time that they can use for more productive tasks. They can also plan and adjust their travel itinerary more efficiently. Central management of bookings makes it possible to optimize the entire process and make it more efficient.

Manage your itinerary

An OBT allows users to manage their travel itineraries centrally. All important information such as flight details, hotel bookings and rental car reservations are available in one central location, making planning and executing business trips much easier.

Get trips approved easily

An OBT simplifies the approval process for trips. Managers can review and approve bookings quickly and easily, resulting in greater efficiency and fewer delays. Central management of approvals makes it possible to optimize the entire process and make it more efficient.

Greater control and visibility

By centrally managing trips, both employees and managers always have an overview of all bookings and expenses. This leads to greater transparency and better control over business trips. Central management of bookings and expenses makes it possible to optimize the entire process and make it more efficient.

There are several factors to consider when choosing an OBT, including ease of use, cost, integration with existing systems and processes, and customer support and training offerings. A good OBT should be customizable and scalable to meet the unique needs of your business. It should offer flexible options for customizing the user interface, features, and integrations to ensure it can grow with your business.

There are several OBT providers on the market that offer different features and benefits.

Here is a quick comparison of some providers to help you choose a travel booking platform:

  • GetGoing: Offers a user-friendly interface, extensive analytics, and easy integration with existing systems. Ideal for companies of all sizes.
  • Spotnana: Focuses on personalized travel experiences and offers comprehensive support options.
  • Egencia: A well-known tool with strong analytics capabilities and global reach.
  • TravelPerk: Offers flexible booking options and easy expense management.

Customization options and scalability

A good OBT should be customizable and scalable to meet the unique needs of your company. It should offer flexible options for customizing the user interface, features, and integrations to ensure it can grow with your business. The ability to customize the OBT to your company’s specific needs is critical to the successful implementation and use of the tool.

Why do you need an Online Booking Tool?

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