Business travel reports can be a real hassle. Between receipts, expenses, and the countless hours needed to create a report, it’s easy to lose track. Luckily, there are five surprising ways to simplify the creation of business travel reports. Yes, you heard right! With these five tips and tricks, creating business travel reports is an absolute breeze.
1. Embrace automation
One highly effective method to simplify the creation of business travel reports is automation. By opting to use travel management software like GetGoing, you can automate manual processes and save significant time.
For example, the software automatically tracks your expenses, whether for flight tickets, hotel bookings, or meals during the trip, and it will all be integrated into your travel report. Additionally, other relevant data such as travel duration and purpose can be automatically tracked and inserted into the report.
This way, you can fully focus on your daily tasks instead of spending hours dealing with tedious paperwork.
2. Go digital
Nowadays, digitalization is not just a trend, but a necessity, especially when it comes to business travel reports. GetGoing gives you direct access to your own travel data, at no additional cost and without any fine print (it is your data after all!). See where your business travel spending is going with our integrated travel reporting and dashboard. Control and monitor your travel spending, even by travel category.
This allows you to see how many business trips are booked within your travel policy and adjust and optimize them. Use detailed reports to manage routes, suppliers and business travelers. With the dashboard you can stay up to date on the go, with highlights and important key figures on business travel data. In just a few seconds you can see how well your budget is performing.
With a digital solution like GetGoing, you benefit from many useful functions. You can track your travel expenses, plan itineraries, make flight and hotel bookings, and more, all from a single platform. And the best part is that you have access to your data anytime, anywhere. Whether you’re in the office, at home or on the go, you can easily edit and update your business trip reports.
3. Leverage mobile apps
Just because you’re on the go, whether on a train, in a café, or at the airport, that shouldn’t be a reason to neglect managing your business travel reports. Thanks to mobile apps, you can easily track your expenses wherever you are.
A perfect example is the upcoming launch of the GetGoing mobile app. Imagine you’re on a business trip and need to quickly record your expenses. No problem! With the GetGoing app, you can simply take a photo of your receipt and upload it directly to the app. Or perhaps you want to review your travel expenses while waiting for your flight. That’s also no problem – the GetGoing app gives you access to your data anytime, anywhere.
Whether you’re on a train, working in a café, or waiting at the airport, you always have full control over your expenses and can ensure that everything is accurately recorded. With the GetGoing app, managing your business travel reports is as easy as tapping on your smartphone.
4. Make sure you have per diem policies in your travel policy
Integrating per diem rates into your company’s travel policies is crucial for smooth business travel processing. Per diem rates specify how much employees are allowed to spend per day on meals and other expenses without having to request separate reimbursement. These rates serve as guidelines for employees and provide clear instructions on which expenses are reimbursable and which are not.
By incorporating clear and transparent per diem guidelines into their travel policies, companies can ensure that their employees make appropriate expenses during business trips while keeping costs within budget. These guidelines can specify, for example, how much is reimbursed for breakfast, lunch, and dinner per day, as well as additional guidelines for lodging costs, transportation, and other expenses.
Companies have the option to integrate these per diem guidelines into their travel management software to facilitate compliance with the guidelines and optimize the business travel processing. By integrating into the software, employees have direct access to the applicable per diem rates and can ensure that their expenses comply with the guidelines. This not only facilitates compliance with the guidelines but also allows companies to track and control expenses more effectively.
5. Choose a consolidated platform
Why struggle with different tools and programs when you can have everything on a consolidated platform? Such a platform not only combines all functions for creating business travel reports in one place but also offers a seamless experience for the entire travel process. A travel management platform provides a comprehensive solution for travel management. From booking flights and hotels to planning travel routes and creating travel reports, it offers everything you need to efficiently manage your business trips.
Imagine you’re planning a business trip. With a travel management platform like GetGoing, you can not only book flights and hotels but also organize all relevant details such as dates, venues, and transportation options in one place. When it’s time to create your travel report, you can easily access all collected data and convert it into a detailed report in just a few steps. You don’t have to switch between different programs or manually enter data – everything is already integrated into the platform.
In addition to saving time, a consolidated platform like GetGoing also offers financial benefits. By bundling all functions on one platform, you may be able to save money by not having to pay for separate tools and programs. Furthermore, by using a single platform, companies can increase efficiency and reduce potential errors or duplicate work, which can in turn lead to savings.
Not to mention the benefits of a consolidated platform for your team. Instead of dealing with different user interfaces, logins, and passwords, a travel management platform offers a seamless experience that reduces the stress and frustration of travel planning and processing. You can rely on all your data being secure and accessible whenever you need it, allowing you to focus on what really matters – your business trip.
Overall, a consolidated travel management platform offers a variety of benefits for business travel processing. From time and cost savings to reducing stress and frustration, a single platform is the best choice for companies and employees looking to efficiently and smoothly manage their business trips.
Conclusion: Simplifying business travel reports
As you can see, business travel reports don’t have to be complicated. With the right tools and strategies, you can easily create travel reports stress-free . Use the power of automation, digitalization, and mobility to optimize your business travel processing. With a travel management platform by your side, you can sit back and relax while your travel reports are magically created.
Find how GetGoing can help you simplify business travel reports.